Rental Events Manager

The Des Moines Art Center is a world-class museum in the heart of the Midwest. With a focus on contemporary art, it has amassed an important collection exhibited in three major buildings, on the grounds, and downtown in the John and Mary Pappajohn Sculpture Park. In addition, the Art Center presents thought-provoking exhibitions, educational programs and hands-on studio art classes.

The Des Moines Art Center seeks a Rental Events Manager who is responsible for facilitating world class rental events. This position coordinates all aspects of the Art Center’s rental events from initial engagement to execution and follow-up. 

Essential Functions

  • Plans and executes elegant facility rental events, ensuring a positive client experience.
  • Provides oversight for each rental and serves as the point of contact for clients, vendors and staff from initial planning, to set-up and tear-down. Coordinates across departments to assure that equipment, event space and other resources are available for event execution. Maintains communication with approved vendors and negotiates vendor agreements and contracts.
  • Provides facility tours and negotiate contracts with potential clients. Manages all rental contracts, fees, and administrative details of facilities rentals. Follows up with clients to resolve any invoice issues and overdue accounts.
  • Manages the facility rental program by networking, creating and maintaining relationships with existing and potential clients. Creates strategies to attract new business.
  • Determines pricing strategy and fee structure to maximize revenues in conjunction with the Director of Finance and Operations.

Other Responsibilities

  • Acts in ways that reflect favorably on the Art Center and maintains professional standards in the quality of performance and demonstration of concern for the Art Center’s collection, programs, and facilities.  Adheres to Des Moines Art Center Code of Ethics, Employee Handbook and other organizational policies.

Qualifications (work experience, education, certification) including KSAOs

  • Excellent people-focused skills; able to quickly and positively establish rapport
  • Able to work with a wide variety of individuals and inspire enthusiasm for the Art Center
  • Strong computer application and database skills
  • Able to prioritize workload
  • Able to focus attention on details; must be highly organized
  • Must be able to solve problems and respond quickly and calmly in stressful situations
  • Excellent written and verbal communication
  • Discretion and the ability to maintain confidentiality
  • Some prior experience in event planning required
  • Experience in hospitality industry sales, convention sales or venue rentals preferred
  • Bachelor’s degree preferred
  • Must have reliable transportation to and from work and be able to easily travel around Des Moines to work at alternate locations

Decision Making

  • Regularly exercises judgement in vendor selection to provide maximum value to clients
  • Participates in day-to-day decision making within established security and other policies

Reporting/Contacts

  • This position reports to the Director of Finance and Operations and has frequent contact with peers and managers in the Maintenance and Security departments, as well as constant communication with outside vendors and current and prospective clients.

Special Considerations (Work Environment, Schedule, Required Travel, etc.)

  • Work is performed largely in an office or museum gallery environment, however work outdoors may be required; sometimes in adverse weather conditions
  • Evening and weekend hours are required for events (occasionally up to 18 hours a day)
  • Work is somewhat seasonal in nature, with the greatest number of facility rental events occurring between May and October.

This position is eligible for full benefits including health, dental, vision, life, long-term disability, flexible spending, employee assistance program and 403(b) retirement. Starting wage negotiable based on skill and experience.


Equal Employment Statement

The Art Center is dedicated to equal employment and advancement opportunities. It is the Art Center’s policy to hire and promote qualified individuals on the basis of their qualifications, interest and aptitude, without regard to race, creed, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information or any other protected group under applicable state, federal or local law. 


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Application Materials

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Unless otherwise stated, I voluntarily give the Des Moines Art Center the right to make a thorough investigation of my past employment and activities. I agree to cooperate in such investigation, and release from all liability all persons, companies, or corporations supplying such information. If an offer of employment is given, I understand I must successfully complete a pre-employment criminal background check. I am also aware that I will be required to provide proof/identification that I am eligible to work in the United States. I certify that information given in this application is accurate and complete, and understand that inaccurate information may be cause for termination if discovered after employment begins.



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